4.1.
Understanding the Organization and its Context
Requirement: Company must
determine and document internal and external issues that are relevant to its
purpose and that may affect its ability to achieve the intended outcomes of the
EMS. Internal issues may include potentially conflicting organizational goals
and policies, rapid changes, and limited human, technical, and financial
resources. External issues may include changing regulations, new innovation and
technology, economic factors, and changing consumer behaviors.
4.2.
Understanding the Needs and Expectations of Interested Parties
Requirement:
Company must determine the interested parties that are relevant to the EMS,
their needs and expectations, and which of those become part of its compliance
obligations.
4.3.
Determining the Scope of the EMS
Requirement: The Company must determine
the boundaries and applicability of the EMS to establish a company-specific
scope, which defines the company’s environmental responsibilities under the
management system.
4.4.
Environmental Management System
Requirement: Company must establish,
implement maintain, and continually improve an EMS in order to achieve intended
environmental outcomes, including enhancing environmental performance.
5.1.
Leadership and Commitment
Requirements: The success of the environmental
management system depends on commitment from all levels and functions of the
organization. Top management can effectively address its risks and
opportunities by integrating environmental management into the organization’s
business processes, strategic direction and decision making, and aligning them
with other business priorities, and incorporating environmental governance into
its overall management system. The Leadership and Commitment section sets the
expectations for Company leadership and takes into account three levels of
management: Global (Corporate/Divisional) Top Leadership, Company Top
Leadership, and front line supervisors at the company level.
5.2.
Environmental Policy
Requirement: Top management establishes and
communicates the Company’s commitment to the protection of the environment
through the Policy. The policy – appropriate to purpose and context of the
organization - provides a framework for setting environmental objectives,
including pollution prevention, and sets the expectations around the
fulfillment of compliance obligations and continual improvement to the EMS. The
Environmental Policy is communicated throughout the organization and made
available to interested parties.
5.3.
Organizational Roles, Responsibilities and Authorities
Requirement: Company
must determine and provide the resources needed for the establishment,
implementation, maintenance, and continual improvement of the EMS. Resources
include human resources and specialized skills, organizational infrastructure,
technology, and financial resources.
6.1
General Planning
Requirement: When
planning the environmental management system, the organization must take into
account the issues identified while defining the context of the organization,
the requirements associated with interested parties, and the scope. Also, the
risks and opportunities must be identified that need to be addressed to give
assurance that the EMS can achieve its intended outcomes, prevent or reduce
undesired effects, and achieve continual improvement.
6.2.
Environmental Aspects
Requirement: Each company must identify and
document the environmental aspects of its activities, products, and services
within the scope of its EMS that it can control and those that it can
influence, including outsourced activities as appropriate, and their associated
impacts, considering a life cycle perspective. Environmental aspects can result
in risks and opportunities associated with either adverse environmental impacts
(threats) or beneficial environmental impacts (opportunities). Company must
maintain documented information of their risks and opportunities that need to
be addressed, such as in the aspects and impacts matrix, PESTEL analysis
(optional), management review form, and/or other documentation.
6.3.
Compliance Obligations: Legal and Other Requirements
Requirement: Company
is committed to complying with laws and regulations applicable to its
operations, including environmental requirements. Each company must maintain
documented information of its compliance obligations, which can result in risks
and opportunities.
6.4.
Environmental Objectives
Requirements: Top management must establish environmental
objectives, consistent with the environmental policy and measurable (if
practicable), at relevant functions and levels. They must take into account
significant environmental aspects and associated compliance obligations, and
consider risks and opportunities. Objectives and targets drive continual
improvement in environmental performance.
7.1.
Resources
Requirement: Top management must determine and provide the
resources needed for the establishment, implementation, maintenance, and
continual improvement of the EMS. Resources include human resources, natural
resources, infrastructure, technology, and financial resources.
7.2.
Competence, Training, and Awareness
Requirement: Company top management
at each company must appoint qualified resources to establish, implement and
maintain procedures for identifying training needs and for the training of all
personnel performing activities affecting the EMS.
7.3.
Communication
Requirement: Top management must establish, implement and
maintain the processes needed for internal and external communication relevant
to the EMS, including:
- What it will communicate
- When to communicate
- With whom to communicate
- How to communicate
When
establishing its communication processes, the company must:
- Take into account its compliance obligations (legal and other requirements); and
- Ensure that environmental information communicated is accurate
The
organization must respond to relevant communications on its EMS and retain
documented information as evidence of communications.
7.4.
Documented Information
Requirement: Environmental management system
documentation is organized and maintained as described in this document. This
documentation serves as the definitive framework employed by company in the
implementation and maintenance of company’s Environmental Management System by:
Describing the main
elements of the environmental management system, their interaction, and
reference to related documents Collating the EMS policy, objectives and
targets
Describing the
documentation determined by the company and global environmental management to
be necessary to ensure the effective planning, operation, compliance and
control of processes that relate to significant environmental aspects
Describing the
means of setting EMS objectives
Documenting key
roles, responsibilities and procedures Providing direction to related
documentation and describing other elements of company’s environmental
management system where appropriat
Demonstrating that
the environmental management system elements are implemented, maintained and
effective
8.1.
Operational Control
Requirement: Company must develop and implement
operational controls to effectively manage the environmental risks associated
with their operations within the scope of the company management system. Company
aspects, risk scores, and associated controls are listed in the company Aspects
and Impacts Matrix. Effective operational controls that are properly and
consistently applied are essential to proactively managing risks that can
negatively impact the environment and compromise legal compliance goals.
8.2.
Emergency preparedness and response
Requirements: Company must
establish, implement, and maintain the processes needed to prevent, respond,
and mitigate, as necessary, potential emergency situations and any adverse
environmental impact associated with those situations.
9.1.
Monitoring, measurement, analysis, and evaluation
Requirement:
Each company must
have a process to monitor, measure, analyze, and evaluate its environmental
performance. The company top management is responsible for ensuring that
effective environmental monitoring and measuring programs are established and
implemented.
Environmental
performance and the effectiveness of the environmental management system must
be evaluated in accordance with the Management Review process.
Relevant
environmental performance information must be communicated both internally and
externally as required by applicable compliance obligations.
Appropriate
documented information must be retained as evidence of the monitoring,
measurement, analysis and evaluation results.
9.2.
Evaluation of Compliance
Requirements: Each company must establish,
implement, and maintain the processes needed to evaluate fulfillment of its
compliance obligations.
9.3.
Internal Audit
Requirement: Each company must plan and conduct Internal
Audits to provide information on whether the environmental management system is
effectively implemented and maintained, and conforms to:
- Company requirements for its own management system
- The requirements of the ISO 14001:2015 standard
9.4.
Management Review
Requirements: The purpose of Management Review is to
review the organization’s environmental management system, at planned
intervals, to ensure its continuing suitability, adequacy, and effectiveness.
This is accomplished through the compilation and analysis of information by the
appropriate resources, followed by a presentation and discussion with
management. These analyses identify system strengths and weaknesses that
generate action items. The action items drive change to processes that are
deemed insufficient or ineffective, and are considered as inputs into the company’s
Continuous Improvement efforts. The analyses may be “rolled-up” to the
corporate/divisional central function for further evaluation.
10.1. Nonconformity, Corrective Action and Preventive
Action
Requirements: When a nonconformity occurs, the organization must
react to the nonconformity and deal with the consequences, evaluate the need to
eliminate the causes, implement any action needed, review the effectiveness of
any corrective action taken, and make changes to the EMS as necessary.
Environmental Incidents must be reported and investigated. Company must
formulate and implement effective corrective and preventive actions (CAPA) in
order to rectify the situations that cause incidents and management system
nonconformities, and prevent their recurrence. The CAPA process is a key
component of continuous improvement efforts.
10.2. Continual Improvement
Requirement: Company must
continually improve the suitability, adequacy, and effectiveness of the
environmental management system to enhance environmental performance. The rate,
extent, and timescale of actions that support continual improvement are
determined by the company needs and capabilities.
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